Meeting in the New “Normal”

Discover how we help our clients organize
virtual and hybrid meetings without
compromising on quality or compliance.
HMCC Certificate
MPI
Pandemic On-site Protocol Training

Meeting in the New “Normal”

Discover how we help our clients organize
virtual and hybrid meetings without
compromising on quality or compliance.
DBS Medical Meetings Specialist Brand Partners

Our Specialties

Experts in virtual & hybrid meetings and health care compliance policies, we work closely with your Medical Affairs team to provide exceptional end-to-end management solutions for all your local, regional or international meetings, conferences and more.

INTERNATIONAL
SPEAKER TOUR/TRAINING

SCIENTIFIC
CONSULTANCY
MEETINGS

HCP & PATIENT
ADVISORY BOARDS

INVESTIGATOR
MEETINGS

STEERING
COMMITTEE
MEETINGS

ADVOCACY
ADVISORY BOARD
MEETINGS

Our Specialties

Experts in virtual & hybrid meetings and health care compliance policies, we work closely with your Medical Affairs team to provide exceptional end-to-end management solutions for all your local, regional or international meetings, conferences and more.

HCP & PATIENT ADVISORY
BOARD MEETINGS AND
FOCUS GROUPS

SCIENTIFIC
CONSULTANCY
MEETINGS

INTERNATIONAL
SPEAKER
TOUR/TRAINING

INVESTIGATOR
MEETINGS

STEERING
COMMITTEE
MEETINGS

ADVOCACY
ADVISORY BOARD
MEETINGS

Our Services

Strategic Consultation

Strategic
Consultation

Meeting Planning and Logistics

Meeting Planning
and Logistics

Chair & Attendee Management

Chair & Attendee
Management

Virtual Meeting Production and Technology Support

Virtual Meeting Production
and Technology Support

Contract Management and Honorarium Payments

Contract Management and
Honorarium Payments

Medical Writing and Executive Meeting Report

Medical Writing and
Executive Meeting Report

Our Services

Strategic Consultation

Strategic
Consultation

Meeting Planning and Logistics

Meeting Planning
and Logistics

Chair & Attendee Management

Chair & Attendee
Management

Virtual Meeting Production and Technology Support

Virtual Meeting Production
and Technology Support

Contract Management and Honorarium Payments

Contract Management and
Honorarium Payments

DBS Management

Our Approach

As your partner we understand that medical meetings are a platform for physicians to exchange information, learn about changes in the industry and apply these learnings to enhance the lives of patients. Our systematic approach to delivering flawlessly executed, high quality, compliant medical meetings is a three step integrated process.

Strategy

Strategy

Establishing meeting goals, agenda, and flow.

Select the right option (Virtual, Hybrid or In-person).

Identify workable concepts that are compliant with all relevant pharmaceutical codes of
practice.

Plan

Plan

Develop creative and engaging solutions that will achieve the goals of our clients.

Manage the entire event life cycle from start to finish.

Ensure a first-class customer experience throughout the planning process.

Implement

Implement

Dry run with Chair and Presenters.

Manage slide deck.

Collaborate with production team to achieve flawless execution.

Provide onsite technology support.

Anticipate and manage contingencies.

Who We Are

Founded in 2007, we are a Boutique Healthcare Meeting & Events Specialist Agency, working primarily in the Life Science industry. An experienced team, with a strong background in medical meetings and events, we share a commitment to excellence and a vision of working as strategic partners with our clients. We have produced several successful face-to-face and virtual events, from small, intimate advisory board meetings to national stand-alone meetings and conference satellite symposiums.
Zilla Dias - Founder of DBS Medical Meeting

Zilla Dias

Founder/Medical Meeting STRATEGIST

Zilla brings to the business over 20+ years of industry experience. Her professional background comprises of digital event strategy, meeting planning, and stakeholder relationship management. She has managed, planned, and delivered a wide range of highly successful in-person and virtual meetings, overseeing the full project life cycle, including advisory boards, investigator meetings, patient and nurse programs, and conferences.

 

A healthcare event strategist and meeting planning expert with healthcare compliance certification; she has a thorough understanding of the healthcare/pharma landscape in Canada, As a result of COVID-19, Zilla has developed a robust knowledge of event management technology, virtual platforms, and health and safety protocols to conduct safer meetings in the “new normal.”

Zilla Dias - Founder of DBS Medical Meeting
Chrystal Palaty - Medical Writer

Chrystal Palaty

Medical Writer

Chrystal Palaty earned her PhD in Experimental Medicine from the University of British Columbia, which was followed by postdoctoral research in cell cycle control at the University of Toronto and molecular mechanisms of DNA repair at Toronto’s Hospital for Sick Children Research Institute. Chrystal provides medical writing services to clients in the health and medical research sectors, including researchers, physicians, pharmaceutical companies, and patient advocacy groups.
George Tsimidis - Technical Director

George Tsimidis

Technical Director

A senior consultant and technical director working in the live and virtual events industry for over 25 years. He has successfully managed events all over the world and has worked with major pharmaceutical companies including Pfizer & Eli-Lilly. George is deeply passionate about his clients and adheres to strict core values including honesty & transparency, responsibility ownership, sense of urgency, creativity, loyalty, and respect.

Rachel Leslie - Events Coordinator

Rachel Leslie

Events Coordinator

Since starting her career in the corporate event industry in 2008, Rachel has worked on various critical events for major corporations and associations. Working as both a lead planner and supporting planner on events ranging from 10 – 4000 attendees across North America, she brings immense energy, unflagging attention-to-detail, and a fresh dynamic perspective to all that she’s touched.

Donna Sauve - Digital Marketing Strategist

Donna Sauve

DIGITAL MARKETING STRATEGIST

With over 15 years as a Project Manager in the Pharmaceutical industry and experience in a variety of therapeutic areas such as Oncology, HIV, Metabolic and Cardiovascular. Donna has helped many small and medium sized businesses rise above their competition through the use of leading edge digital solutions. She is responsible for managing project teams in the design and implementation of a variety of digital programs that include engagement tactics, communication strategies, technology requirements and capabilities, user experience, measurement/ROI, etc.

Natasha DCosta - Graphic Designer

Natasha D’Costa

Graphic Designer

A graphic designer, who can bring concepts to life succinctly with an understanding of brand strategy, brand identity and typography and editorial design. She helps organizations solve problems with visual thinking in the form of design. Her approach to working on any project is balanced with a unique mix of creativity, organizational and problem-solving skills.

We are compliance specialists.

As your business partner, Industry Compliance is just as important to us as it is to you. We familiarize ourselves with your compliance policies and are always looking out for your best interests especially decisions that have financial and legal risks associated with them.

HMCC Certificate
MPI
Pandemic On-site Protocol Training
Slide 1
Rob Hamilton
Hamilton & Company Strategic Healthcare Consulting

“Zilla Dias is an excellent detail-oriented Events Manager, who brings a strong customer focus to both external clients (i.e., specialist physicians) as well as internal staff. She consistently delivers effective, efficient and economical meetings, whether for large or small groups. Zilla is a strong team player, who always creates and delivers synergy to company meetings, and is very effective both at the planning and on-site executional phases of professional events. She is an excellent verbal and written communicator. In a word, Zilla is a true professional, and I have absolutely no hesitancy in recommending her for future event planning opportunities.”

Slide 2
Gerard Fernandes
Business Unit Director, Alexion Pharma Canada

“Zilla and her team has helped us plan and execute a wide range of meetings including Advisory Boards, Congresses, CHEs, National Sales Meetings, and a variety of other company events. They are true professionals and take time to understand their customer’s needs. They are able to think proactively and surpass the expectations of their customers while providing exceptional value.”

Slide 3
Aastha Dolley MD
Medical Affairs Director, Taiho Pharma Canada

“Zilla specializes in medical/clinical event management related to the pharmaceutical industry. As such, I have worked with Zilla on Advisory Board Meetings, Consulting meetings, Scientific Dinner events, Symposium meetings and similar industry specific events. In the last decade, Zilla has built strong relationships with our opinion leaders (which is very critical in our industry) and is extremely astute in selecting the right solutions for our meetings whether it be digital or in person, is strongly compliant, and has robust technology knowledge. As our Medical Meeting planner, I found her collaboration priceless. I look forward to working Zilla in the future and confidently recommend her to any team to manage conferences and events of any size.”

Slide 4
Matt McCarthy
Director of Marketing, Horizon Therapeutics Canada

“Critically important in our space, Zilla has a thorough understanding of the healthcare/pharma landscape in Canada ensuring the highest ethics and compliance are adhered to. Zilla’s attention to detail and follow up is second to none…. whether its; an advisory board, a sales meeting which empowers and motivates employees, or organizing an engaging team building activity aligned with the company’s values and mission.”

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Need help with your next Medical Meeting?

Book a 30 min consultation with us to learn more about how we can enhance your customer experience virtually, stay compliant, and still be budget friendly.

DBS Medical Meetings Specialist

Our goal is to help teams like yours strategize, plan, and implement virtual and hybrid medical programs that benefit physicians and expand marketing opportunities through services that go beyond flawless execution.

Contact Us

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