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Medical Conferences


At DBS successful medical conference planning goes far beyond negotiating rates or booking space. It involves understanding your conference objectives, financial goals and attendees’ needs. We exemplify hospitality into the program that makes the participants feel special and welcomed which results in a productive and well attended conference. Our goal is to transform conferences into meaningful experiences by encompassing the values and standards of the clients we serve.

We Are Your Medical Conference Specialist

Backed by 20+ years of experience, with expertise in accreditation, Health Care Compliance policies and a fully bilingual team,our systematic approach to conference planning and organization embedded with a Personal Touch includes the following services:

  • Making preliminary analyses and assessments
  • Development of conference timetable and budget
  • Obtaining the cosponsors
  • Developing the conference master plan
  • Session/Accreditation submissions and tracking
  • Planning and managing Poster Sessions
  • Following through and implementing planning decisions
  • Speaker selection and coordination
  • VIP/Speaker arrangements
  • Theme and logo development
  • Contract negotiations
  • Database management
  • Selecting the conference site, hotel, and dates
  • Online and onsite registration
  • Attendee management
  • Event website design and development
  • Room blocks and meeting rooms requirements
  • Audio visual, Staging and Lighting coordination
  • Management of sponsorships and exhibition booths
  • Conference materials including delegate packages
  • Hospitality Suites/Off-site Events & Dinners
  • Badge production
  • Onsite logistics and support

What This Means To You:

  • As yourbusiness partner we ensure that medical innovation, critical profitability, attendees needs and your organizational image reflect in the conferences we help produce.
  • Industry Compliance is just as important to us as it is to you and therefore familiarize ourselves with your compliance policies and are always looking out for your best interests especially decisions that have financial and legal risks associated with them.
  • For your participants, we focus on their specific, individual needs throughout the conference planning process understanding the importance of their participation in these events.
  • Understanding the importance of timelines our expertise lies in the processes we have created to manage the planning efficiently and within deadlines.

We specialize in the following:

  • Medical Conferences
  • Patient Conferences
  • Association Conferences
  • Medical Seminars

When you partner with us you know you are in good hands of an experienced Medical Conference Specialist. Testimonials and repeat customers attest to the personal touch we add and ability to make all the programs we manage a repeated success.

Call us today to give your Sponsors and Attendees a valuable experience at your next medical conference.


Zilla Dias has been planning our annual patient conference for the past three years. Our patient conference was great and Zilla played an important part in making it successful. Zilla is very pleasant and easy to work with. She is personable and has a caring attitude and made sure that we had everything we needed. We are very happy with the work that she has done for us and would work with her again in the future. – Margriet Eygenraam, Secretary, aHUS Canada

Book a Medical Meeting Management Consultation Today!

Learn How Your Meetings Can be Executed Flawlessly!!

DBS - Medical Meetings Specialist
1487 Maple Avenue Suite #405
Milton, ON L9T 0B7
T: 905 510 1335
F: 1 866-803-6879